It was agreed to continue with the development of the glossary and to think about a way to organise the process efficiently.

Below, you will find a detailed description of rules for the usage and development of the glossary. These rules are intended to ensure the transparency and consistency of the process:

Suggest a new term for the glossary

Suggestions for new terms are to be made in the forum "Glossary Terms". Everyone is entitled to suggest a new term. In order to do so, a new topic has to be created. The suggested term is to be used as a title for the topic. After having created a new topic (eg. "referencing"), a posting has to be created. In the posting, the person suggesting the term should explain why he/she thinks it's important to include the respective term in the glossary. Afterwards, everyone can either agree or disagree to include the term in the glossary. Opinions are to be posted as replies to the suggestion. For each reply the title has to be adapted to either "[name] agrees" or "[name] disagrees".

Find a definition for a term

If a majority agrees to include the term in the glossary, the initiator of the process creates a text-fact with a first definition. Moreover, the status information "[status: working]" has to be included. After the fact has been published, other project members can comment on the definition by using the comment option at the bottom of the page. Only, the initiator of the process is allowed to adapt his/her first definition according to the comments. Once a consensus is reached, the process initiator changes the status information to "[status: last update date]". Afterwards, the new term is included in the overall overview of glossary terms. Please note, the includefact-command has to link to a specific version (eg. 12345.7)!

Request for update of an old term

The update process is initiated by creating a comment at the bottom of the respective fact (eg. I want to update this term.). Discussion on whether or not to update the term is made in the forum "Glossary Terms" in the respective topic thread. The suggestion is to be posted as a direct reply to the topic (see "suggest a new term"). Afterwards, everyone can either agree or disagree to update the term. Opinions are to be posted as replies to the suggestion. For each reply the title has to be adpated to either "[name] agrees" or "[name] disagrees".

Update an old term

If a majority agrees to update the term in the glossasry, the initiator of the process updates the text-fact with a new definition. Moreover, the status information "[status: working]" has to be included. After the new version of the fact has been published, other project members can comment on the definition by using the comment option at the bottom of the page. Only, the initiator of the process is allowed to adapt his/her first definition according to the comments. Once a consensus is reached, the process initiator changes the status information to "[status: last update date]. Afterwards the new definition of the term is included in the overall overview of glossary terms. Please note, the includefact-command has to link to a specific version!